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Policies

Schedule:
VMS is open on Mondays to Fridays, from 7:00 a.m. to 6:00 p.m. An Annual Holiday Schedule is provided listing the school’s recognized holidays and breaks, in accordance with the Edmonds School District. Since all operation costs (salaries, insurance, etc.) continue during holidays and breaks, the school does not reduce the tuition as a result of planned or unplanned absences.

Drop-Off and Pick-Up Procedures:
Each child must be signed-in and signed-out of the school on a daily basis. Only those you have designated on your child’s release form will be allowed to pick-up your child. Persons listed on the form, but unknown to staff, will be requested to present a picture ID.

Meals:
Our school provides one morning and one afternoon snack. A nutritious lunch must be provided for those children enrolled in our School Day or Full Day Programs.

Clothing and Items from Home:
Children are encouraged to wear comfortable clothing and close-toed shoes. All children should also be provided with a complete, labeled set of extra clothing (including socks and underwear).

Children enrolled in our school are required to be potty-trained. Our facility is not equipped for diaper changing. Our daily routine includes both scheduled and unscheduled “potty” breaks.

Parents are discouraged from having their children bring in toys or other similar items to the school except on designated “share days”. Victoria Montessori cannot be responsible for any lost and/or broken items. Books, however, are always welcome to share with the class during our circle times.

Celebrated Holidays/Religious Activities:
The children at VMS celebrate the following holidays in a “Non-Religious” manner: Valentine’s Day, Easter, Mother’s Day, Father’s Day, Halloween, Thanksgiving and Christmas. We also recite the Flag Salute daily during our Circle Times. Please inform a staff member if you do not wish to have your child participate in this activity.

Pre-School Graduation:
**A Pre-School Graduation Ceremony will be held in June for all children entering Kindergarten in the fall.**

Progress Reports and Parent-Teacher Conferences:
Progress Reports will be distributed and Parent-Teacher Conferences will be scheduled in the Spring. This process is scheduled for 2 days and there will be no school/classes held during this time.

Off-Site Activities:
Although VMS has no set off-site activities and/or field trips, parents will be consulted in advance regarding any planned school outings, and will be required to sign a Written Permission/Consent form for their child. Should transportation be needed, we will ensure that each vehicle have the required number of car seats and a first-aid kit. Our Staff will also be equipped with the following: Child Emergency Contact Information and Individual Medications (if any). Staff to child ratio regulations will be strictly enforced.

PARENTS ARE MORE THAN WELCOME TO PARTICIPATE/VOLUNTEER IN ANY OR ALL OF OUR ON OR OFF-SITE ACTIVITIES.

Withdrawal Policy:
Parents may withdraw their children by notifying the Director in writing at least 30 days prior to the scheduled date of withdrawal. Under no circumstances will this requirement be waived. Failure to comply will result in the loss of your deposit.
**Your deposit is not due until after the first 30 days of your child’s enrollment. During this time, you may withdraw your child from our school without the required Written Notification and 1 Month Notice. After the first month, however, parent(s) are obligated, by law, to fulfill any and all terms set out in the signed VMS Enrollment Application and Financial Contract.**

Termination Policy:
VMS reserves the right to ask parents to withdraw their child for reason of non-compliance with any of our policies. This includes, but is not limited to, policies with regard to the safety, health and welfare of any persons connected with our operation, any of our financial policies regarding tuition and any actions endangering the ability of the school to function. Services may be terminated at any time without notice.

Discipline Policy:
Disciplinary action towards children is rarely necessary in the Montessori environment. However, if, for some reason, a child cannot follow the rules set forth by the school, or hurts another child, a “time-out” may be applied according to the child’s age (one minute per year), as a form of discipline. If such behavior continues, a parent/teacher conference will be called. VMS will not use corporal punishment for any reason.

Communication Policy
VMS encourages open lines of communication between the staff and our parents. Should we have any questions and/or concerns regarding your child, we will speak to you as soon as possible. We ask that you do the same. Your child’s overall well-being is our main priority. By working together, we can help the children continue to develop in a positive direction.

No Drugs/Alcohol/Smoking Policy:
Absolutely no illegal drugs will be present or used on the premises. Alcohol will not be consumed during operating hours. All medications are stored in unlicensed space, inaccessible to the children. No person on property shall be “under the influence” when working with, or in the presence of, the children in our care. Smoking is prohibited throughout the entire school during all hours of operation.

Non Discrimination Policy:
Victoria Montessori does not discriminate against race, creed, color, gender or the presence of any sensory, mental or physical handicap.

Parents’ Rights:
Parents have the right to visit the school in order to view the areas used by the children, access their child’s records, and/or observe the staff at any time during normal operating hours. Parents also have access to staff training/professional development records.

Staff Requirements:
The Director is responsible for the overall care, education and well being of your child. However, in the event that the Director is absent from the school, another QUALIFIED Lead Staff Person will take her place and assume all duties/responsibilities until she returns. This Staff Member will meet all of the qualifications/skills required by WA State Licensing. All staff members at VMS will have the following “minimum” qualifications, as required by law – Criminal Background Clearance, Negative TB Test Results, CPR/First Aid/Blood borne Pathogens Training, 20 Hours of Basic Training and 10 Hours of Yearly Continuing Education.

Child Supervision Requirements:
The children will be supervised by a Qualified Staff Member at all times. Child to staff ratios will meet or exceed what is required by law during all hours of operation.

Confidentiality Policy:
Confidentiality is assured between all families and staff in our school. All children’s records are maintained in a confidential manner. Any information about your child is kept strictly confidential. It may not be divulged to third parties except with proper authority, pursuant to proper legal process or pursuant to regulation.

**VMS staff is required by law to report any suspected physical, sexual or emotional child abuse, child neglect, or child exploitation to child protective services and/or local law enforcement.**

Health Care Policies:

Injury Prevention – In accordance with our “Montessori” based philosophy, Victoria Montessori offers a “prepared” environment, with age-appropriate materials geared towards both the education and safety of the child. Although not all injuries can be prevented, inside and outside areas are checked at the end of each day for dangerous/harmful hazards.

Minor Injuries – Minor cuts and scrapes, etc. will be handled accordingly on a case-to-case basis. New, sealed and clean supplies from our First-Aid kit will be used. A common procedure would consist of cleaning the wound (with soap and water only), then drying and covering it up. An Accident/Injury Report stating what happened and the type of treatment administered will be completed by a staff member, and presented to the parent at the time of pick-up.

Emergencies – Your child’s doctor and/or dentist will be contacted in case of an emergency. It is important to update your child’s physician, dentist and insurance information with us periodically for your child’s benefit. We should also be notified immediately of any changes in address, employment, contact phone numbers, etc. 911 may be called in extreme cases, at the expense of the parents.

Illness – A child must be well to attend our program. Should he/she become ill during the day, the parent will be notified immediately. Arrangements must be made to pick up your child as soon as possible. Any child sent home due to illness is required to remain at home for a minimum of 24 hours.
Communicable Diseases will be reported to the Health Department as required. Any child with a reportable communicable disease, as defined by the Department of Health, shall remain at home until they have been given written permission to return by their health care provider.

Medications – All medications are kept locked and away from the children. Medicines can only be administered to the child by a lead staff member, IF the parent has completed and signed a current Medication Permission Form. All medications must be in their original containers; prescription medications must be current, as well as have the child’s name and all dispensing directions clearly visible.

Special Needs:
All families will be treated with dignity and respect for their individual needs and/or differences. Children with special needs will be accepted into our program under the guidelines of the Americans with Disabilities Act (ADA). Instructions from the parent and Health Care Provider of the child will be required in relation to the medications, specific food or feeding requirements, life-threatening allergies, treatments and special equipment or health needs. Children with special needs will be given the opportunity to participate in the program to the fullest extent possible. The School will cooperate with other agencies that can provide services to the child on-site.

**Staff will be notified of children with food allergies and their reactions.

**A Fire Evacuation/Emergency Disaster Plan and Health Care Plan
are posted on display for your information, awareness and safety. **

VMS Enrollment/Acceptance Requirements:

In order to enroll your child at our school, the following documents and fees must be submitted:

Please note, all required Registration Forms must be complete prior to the child’s first day.

1. Enrollment Application and Financial Contract

2. Health Information including Consent to Medical Care/Treatment

3. Child Emergency Contact Information

4. Permission Authorization

5. Child Pick-Up Release

6. Completed Certificate of Immunization Status

**All required Immunizations must be CURRENT. Any future/pending shots required by law will be recorded and followed up by the Director, in order to ensure that they are received on time. Records will be also checked regularly for any “missed” and/or pending shot requirements/updates.**

7. $100.00 Non-Refundable Registration Fee

8. 1st Month’s Tuition

**PLEASE NOTE THAT INFORMATION RECORDS WILL BE UPDATED ANNUALLY. HOWEVER, IT IS IN YOUR CHILD’S BEST INTEREST THAT YOU INFORM US IMMEDIATELY OF ANY CHANGES TO YOUR CONTACT/EMERGENCY INFORMATION.**